heron contract signed

record: doc-contract-pilcrow
template: document
style: agreement
scan: true
org:
  name: Pilcrow & Pine Press
  lines:
  - 418 Larkhollow Street, Suite 3B
  - Saint Paul, MN 55101
  phone: '6515550104'
  web: pilcrowpine.example
  color: '#2e4a3a'
title: Illustration Agreement
body: 'This Agreement is made on March 28, 2026 between **Pilcrow & Pine Press LLC** ("Publisher") and
  **Theodore Kenji Nakagawa-Reed** ("Illustrator").


  ## 1. The Work


  Illustrator will create the illustrations for a picture book provisionally titled ***Grandfather Heron
  Counts the Ice***, written by Liesl Aamodt (the "Book"): fourteen double-page spreads, three single
  pages, jacket art, case art and endpapers, for a book of 32 pages with a trim size of 10 x 8 inches,
  landscape. The illustrations will be made in ink line and wash, in the manner of the samples Illustrator
  has shown Publisher.


  ## 2. Delivery


  | Stage | Due |

  |---|---|

  | Thumbnails of the whole Book | April 30, 2026 |

  | Full-size sketches of all pages | June 12, 2026 |

  | Two finished colour spreads as samples | July 31, 2026 |

  | Final art for all pages, jacket, case and endpapers | November 20, 2026 |


  Publisher will respond to each stage within 10 business days. One round of changes is included at the
  sketch stage and one at final art. Publisher may make one round of changes to the text after sketches
  are approved; after that the text is fixed. If Publisher is late in responding, each later date moves
  by the same number of days. Publisher intends to publish the Book in autumn 2027.


  ## 3. Fee


  Publisher will pay Illustrator a fee of **$8,500.00**, as follows:


  | Payment | Amount | When |

  |---|---|---|

  | First | $2,500.00 | On signing this Agreement |

  | Second | $3,000.00 | On Publisher''s approval of the full-size sketches |

  | Third | $3,000.00 | On Publisher''s acceptance of the final art |


  Each payment is made within 15 days of Illustrator''s invoice.


  ## 4. Royalty


  In addition to the fee, Publisher will pay Illustrator a royalty of **3% of net receipts** on every
  copy of the Book sold after the first **4,000 copies**, in any print edition. Royalties are accounted
  twice a year, by March 31 and September 30, and paid with the account when more than $25.00 is due.
  Illustrator will receive 20% of Publisher''s net receipts from any licence of the illustrations for
  merchandise, and 25% from any sale of translation rights that includes the illustrations. Illustrator
  may, once a year and on reasonable notice, examine Publisher''s records of sales of the Book.


  ## 5. Rights


  Illustrator keeps the copyright in the illustrations. Illustrator grants Publisher the exclusive right
  to reproduce the illustrations in the Book in all formats and languages, and in advertising and publicity
  for the Book, for as long as the Book is in print. If the Book is out of print for 18 months, all rights
  return to Illustrator on written request.


  ## 6. Originals


  All original drawings, ink work and digital working files belong to Illustrator. Publisher receives
  print-ready files only and will not alter the illustrations, other than cropping for publicity, without
  Illustrator''s approval.


  ## 7. Prints and other uses by Illustrator


  After the Book is published, Illustrator may show the illustrations in a portfolio and in exhibitions,
  and may sell prints of up to **six** images from the Book in editions of no more than **150** each,
  provided each print carries the Book''s title. Illustrator will not license the illustrations for another
  book or for merchandise without Publisher''s written consent. Before publication, Illustrator will not
  make any image from the Book public.


  ## 8. Credit


  Illustrator will be credited on the jacket, case and title page as "Illustrated by Theo Nakagawa-Reed",
  in type the same size as the author''s name.


  ## 9. Copies


  Illustrator will receive **15** copies of the Book on publication and may buy further copies at 50%
  of the cover price.


  ## 10. Cancellation


  If Publisher cancels the Book or ends this Agreement for a reason other than Illustrator''s breach,
  Illustrator keeps all payments already due and is paid 50% of the payment for the stage then in progress,
  and all rights in the illustrations return to Illustrator. If Illustrator cannot complete the Work,
  Illustrator keeps payments for stages already approved and Publisher may engage another illustrator,
  who will not use Illustrator''s sketches or designs.


  ## 11. Warranty


  Illustrator confirms that the illustrations will be original. Each party is responsible for its own
  errors; neither indemnifies the other beyond the amount of the fee.


  ## 12. General


  This Agreement is the whole agreement between the parties and is governed by the laws of Minnesota.
  Changes must be in writing and signed by both.


  **For Pilcrow & Pine Press LLC:** Odette Marchetti, Art Director<br><span class="sig">Odette Marchetti</span>
  <span class="hand">28 March 2026</span>


  **Illustrator:** Theodore Kenji Nakagawa-Reed<br><span class="sig">Theo Nakagawa-Reed</span> <span class="hand">3/28/26</span>

  '